Financial Analyst

Who We Are:

The Executive Office of Energy and Environmental Affairs (EEA) seeks to protect, preserve, and enhance Massachusetts’ environmental resources and create a clean energy future for all residents. Through the stewardship of open spaces, the protection of environmental resources, and the advancement of clean energy, EEA works tirelessly to make Massachusetts a wonderful place to live, work, and raise a family.   Our commitment to environmental justice ensures that every resident, regardless of background or location, can live in a safe, clean environment and shares equally in the benefits of the clean energy transition.

The Massachusetts Department of Environmental Protection (MassDEP) is the state agency responsible for ensuring clean air, land, and water. Our work impacts every aspect of people's lives and is critical to the health and wellbeing of our residents and visitors. MassDEP is the lead agency for safe management of toxic and hazardous materials, promotion of waste reduction and recycling, preservation of the state's wetlands and coastal resources, air quality monitoring and pollution reduction, and so much more.

Who We Are as an Employer:

At EEA, we create meaningful, inclusive opportunities that empower our employees to make a real difference in shaping the environmental future of Massachusetts. We foster a workplace culture where diversity is valued, innovation is encouraged, and collaboration thrives. Our employees play a vital role in advancing sustainability, environmental justice, and clean energy solutions, ensuring a positive and lasting impact on Massachusetts and its residents.

Description:

The Financial Analyst is responsible for the financial management, analysis, forecasting, reconciliation, monitoring, and reporting of the Department’s Federal Grants, Capital, and Trust portfolios. The position serves as a key financial resource to the Budget Director, CFO, senior management, bureaus, and program staff by providing timely, accurate, and actionable financial information to support fiscal planning, resource allocation, compliance, and programmatic decision-making.

The position coordinates the financial administration of federal awards; develops and maintains detailed financial reports, forecasts, and spending plans; monitors budgets, awards, authorizations, revenues, encumbrances, expenditures, transfers, and available balances; identifies financial risks, funding opportunities, and resources requiring management action; and supports Department-wide fiscal planning and reporting.

The Financial Analyst also maintains responsibility for assigned federal grant compliance and reporting, capital budget management, trust financial management, contract support, FEMA Public Assistance coordination, and related Budget Office initiatives.

Duties include, but are not limited to, the following:

• Federal Grant Award Administration and Compliance

  • Coordinate Department activities associated with the establishment, amendment, administration, and closeout of federal grant awards.

  • Review, process, track, and coordinate federal grant applications, amendments, award documents, and related financial materials.

  • Ensure required grant documentation is submitted to the appropriate federal funding agencies accurately and within established deadlines.

  • Coordinate required notifications and submissions to the Executive Office for Administration and Finance (ANF), Office of the Comptroller (CTR), and other state oversight entities.

  • Maintain complete and organized federal grant files and ensure that required financial and programmatic records are available for audit, review, reporting, and management purposes.

  • Monitor compliance with applicable federal award requirements, grant conditions, reporting obligations, and Department procedures.

  • Work collaboratively with bureau grant managers, program staff, Budget Office staff, BAS, senior management, and federal agencies to resolve grant administration, financial, and compliance issues.

  • Identify grant-related issues requiring escalation and promptly communicate material risks to the Budget Director and CFO.

• Federal Grant Financial Planning, Monitoring, and Forecasting

  • Maintain detailed financial records, expenditure schedules, BCR information, and management reports for Department federal grants.

  • Develop and coordinate annual and multi-year federal grant spending plans.

  • Coordinate projected federal grant spending for House 1 and other Department budget formulation and planning activities.

  • Coordinate payroll and other chargeback encumbrance amounts with bureau grant managers and Budget Office staff responsible for encumbrance management.

  • Monitor actual expenditures, encumbrances, revenues, and remaining award authority against approved spending plans.

  • Develop financial projections through the applicable grant expiration, period of performance, or closeout date.

  • Identify under-spending, over-spending, projected surpluses, projected shortfalls, uncommitted resources, expiring balances, and other conditions requiring management action.

  • Analyze expenditure trends and recommend corrective actions where financial performance differs materially from approved plans.

  • Work with BAS and bureau staff to reconcile grant activity and resolve financial discrepancies throughout the fiscal year.

• Financial Reporting and Analysis – Federal Grants, Capital, and Trusts

  • Develop and maintain standardized monthly, quarterly, annual, and ad hoc financial reports for Federal Grants, Capital, and Trust accounts.

  • Analyze budgets, awards, authorizations, revenues, transfers, encumbrances, expenditures, commitments, available balances, and spending trends.

  • Prepare budget-to-actual, spending-plan, and forecast variance analyses.

  • Develop financial projections through the applicable fiscal year, grant period, or project completion date.

  • Maintain detailed account-, program-, grant-, project-, and funding-source-level financial schedules.

  • Reconcile management reporting to Mosaic and other applicable fiscal, accounting, and operational records.

  • Investigate and resolve discrepancies between financial reporting systems, management schedules, and program records.

  • Prepare executive-level financial summaries highlighting material trends, risks, exceptions, available resources, and recommended follow-up actions.

  • Develop and maintain dashboards, analytical tools, and standardized reporting templates, including Power BI where appropriate.

  • Coordinate with PCII analytical support and other Budget Office staff to ensure consistency, accuracy, and reliability of financial reporting.

• Capital Budget Management

  • Maintain comprehensive financial information for Department capital appropriations, authorizations, accounts, projects, and funding sources.

  • Develop and maintain annual and multi-year capital spending plans and financial projections.

  • Monitor capital allotments, encumbrances, expenditures, transfers, commitments, and available balances.

  • Work with bureaus and project managers to validate project status, anticipated expenditures, schedules, and funding needs.

  • Identify projects with slow spending, funding shortfalls, excess balances, uncommitted resources, delayed activity, or other financial risks.

  • Analyze opportunities for resource reallocation or reprogramming where appropriate.

  • Prepare recurring capital budget reports and executive summaries for the Budget Director, CFO, senior management, EEA, ANF, and other stakeholders.

  • Support capital project closeout, year-end financial review, and reconciliation activities.

  • Assist in the development of capital funding requests and other capital planning activities as assigned.

• Trust Financial Management

  • Maintain detailed financial schedules for Department trust accounts.

  • Monitor and reconcile trust revenues, expenditures, encumbrances, transfers, interest earnings, and available balances.

  • Develop current and projected available-balance calculations and year-end forecasts.

  • Work with program and fiscal staff to validate anticipated receipts, expenditures, obligations, and spending plans.

  • Monitor trust activity for significant variances, inactive resources, insufficient balances, unusual transactions, or other conditions requiring management attention.

  • Analyze trust revenue and expenditure trends and assess the financial sustainability of individual trust accounts.

  • Prepare recurring monthly and annual trust financial reports for the Budget Director, CFO, senior management, and program leadership.

  • Support annual planning, year-end review, reconciliation, and financial analysis of trust activity.

• Department-Wide Contract and Federal Grant Assistance

  • Provide federal grant application support to bureaus when bureau grant managers are unavailable or when additional Budget Office assistance is required.

  • Coordinate with program staff, BAS, senior staff, EPA, FEMA, and other federal agencies, as appropriate.

  • Assist programs with federal grant amendments, budget revisions, extensions, and other award modifications.

  • Process time-sensitive contracts associated with Commissioner or Department priorities as assigned.

  • Monitor assigned contracts to ensure invoices are received, reviewed, approved, and paid in accordance with applicable requirements.

  • Assist with contract-related financial reconciliation and issue resolution.

• FEMA Public Assistance Coordination

  • Serve as the primary Department contact for FEMA Public Assistance requests.

  • Attend briefings and meetings concerning major disaster declarations for which MassDEP may be eligible for reimbursement.

  • Coordinate with the Massachusetts Emergency Management Agency (MEMA), FEMA, Department programs, and fiscal staff regarding eligible costs and documentation requirements.

  • Arrange and participate in FEMA/MEMA kick-off meetings and related reimbursement discussions.

  • Gather and organize supporting documentation, including timesheets, payroll records, invoices, contracts, payment documents, equipment records, and other eligible-cost documentation.

  • Review claimed costs for completeness, accuracy, and eligibility.

  • Work with FEMA and MEMA representatives to substantiate costs, respond to requests for additional documentation, and support final reimbursement determinations.

  • Track FEMA Public Assistance submissions, reimbursements, outstanding issues, and closeout requirements.

• Management Coordination, Internal Controls, and Process Improvement

  • Provide financial analysis, recommendations, and management information to the Budget Director, CFO, senior staff, bureaus, EEA, ANF, and other stakeholders.

  • Coordinate with PCII staff and other Budget Office personnel to establish consistent reporting, reconciliation, documentation, and internal control practices.

  • Develop, document, and improve financial reporting processes, templates, schedules, procedures, and controls for Federal Grants, Capital, and Trusts.

  • Identify opportunities to improve efficiency, data quality, reporting consistency, automation, and financial oversight.

  • Support fiscal year-end, audit, budget development, and other Department-wide financial initiatives.

  • Represent the Department professionally in meetings with internal and external stakeholders.

  • Promptly communicate significant financial, compliance, operational, or reporting issues to the Budget Director.

  • Perform other duties as assigned.

Preferred Qualifications:

• Advanced knowledge of federal grant budget management, financial administration, and grant compliance.

• Strong knowledge of financial management principles and practices, including budgeting, accounting, reconciliation, forecasting, financial analysis, and reporting.

• Demonstrated ability to analyze complex financial information, identify trends and risks, and develop clear and actionable recommendations.

• Ability to prepare detailed financial schedules, management reports, forecasts, and executive-level summaries.

• Strong organizational, project management, prioritization, and time-management skills.

• Demonstrated proficiency with Mosaic, Microsoft Excel, Microsoft Office, and other financial reporting and analytical tools.

• Experience working with large and complex financial datasets and performing detailed reconciliation and variance analysis.

• Ability to manage multiple assignments and competing deadlines while maintaining accuracy and attention to detail.

• Ability to exercise sound judgment, independently resolve discrepancies, and appropriately escalate material issues.

• Strong written and verbal communication skills, including the ability to communicate financial information effectively to program, fiscal, and senior management audiences.

• Ability to work collaboratively across organizational units and with external agencies.

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: 

Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.*

II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.*

III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: No substitutions will be permitted for the required (B) experience.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer.  Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.  Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements.  We encourage individuals who believe they have the skills necessary to thrive to apply for this role.