Word/Data Processing Clerk II

Consider joining Facility Maintenance Services as a Word/Data Processing Clerk II as part of the Business Support Team! Reporting to the Maintenance Administrator, we are looking for 1 independent and self-motivated individual with excellent customer service, problem-solving and data entry skills to support FMS within Fleet and Facility Services.

Accuracy and an aptitude for numerical detail are key to success in this position as you will be responsible for accurately entering data information from various sources into key systems for the section.

What will you do?

• Review and process invoices for goods receiving and payment
• Consult with Operations staff to resolve any accounts payable issues with invoices
• Follow up on Accounts Payable inquiries regarding purchase orders, GR and invoicing errors
• Perform basic calculations such as service rates, GST, and other metrics as needed
• Create and update purchase orders as requested in accordance with contract control agreement rate schedules
• Handle various inquiries from area stakeholders
• Consult with Custodial Inspectors to resolve any accounts payable issues with invoices
• Review various Google Sheets; manage and upload to Work Orders using SAP Plant Maintenance
• Work in SAP systems, specifically Plant Maintenance, ECC, ARIBA, and other corporate systems
• Enter timesheets in SAP CAT2 and audit payroll reports
• Perform other related duties as needed

• Completion of Grade 12 including business subjects with emphasis on general office practices, or completion of an appropriate certificate program from an approved business school/college
• A minimum of two (2) years diversified experience in general office practices and procedures, including experience with financial and/or payroll functions and assisting in the instruction of staff

Skills required for success:

• Proficiency in the use of SAP (Plant Maintenance) or a comparable financial system is required
• Proficiency in Ariba, ECC, and SAP-CAT2
• Data entry skills at a minimum of 40+ WPM
• High degree of accuracy for entering, updating and correcting various databases
• Demonstrated ability to self-manage workload and work independently
• Strong interpersonal skills with proven ability to work successfully in a team environment
• Ability to consistently meet deadlines and multitask while dealing with various situations in a professional manner
• Experience using Google Workspace (Gmail, Calendar, Sheets, Docs, Slides, Forms, etc.)
• Excellent verbal and written communication skills including the ability to communicate with all levels of personnel
• Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)
• Embracing a culture of equity, diversity, reconciliation and inclusion

Conditions of Employment:

• Valid Alberta Class 5 driver's license (or provincial equivalent)
• Applicants may be required to arrange their own transportation for use on City business, and where appropriate will be reimbursed in accordance with City policy
• Applicants may be tested

Work Environment:

• Note: Work location is in a semi-remote part of the City with limited public transportation
• Primary Work Location: Westwood: 12304- 107 Street

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca. Learn more about our benefits https://bit.ly/COEbenefits

Up to 1 temporary full-time position for up to 11 months

Hours of Work: 40 hours per week

Salary Range: $25.174 - $31.256 (Hourly)

Recruitment Consultant: NC/SO

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.