Department Administrative Assistant - (Temporary Full Time) MH Cardiac Triage

Requisition Number: 8878

Position: Department Administrative Assistant

Status: Temporary Full-Time (up to 6 months) 

Number of Vacancies: 1

Department:  Cardiac Triage 

Role Level: Admin Clerical AC 05 - $29.93 to $37.43

Site: Mississauga Hospital 

Work Model: On-Site

Shifts/Hours of Work: Monday to Friday (Days 8 Hour Shifts)

Posted:  October 5, 2026

Deadline: October 12, 2026

Trillium Health Partners is one of Canada’s largest community-based teaching hospitals, serving the growing and diverse populations of Mississauga, West Toronto, and surrounding communities through the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre, the Reactivation care Centre (Church Site) and the new THP-UHN Reactivation Care Centre. Guided by our values of compassion, excellence, and courage, and through our strategic roadmap, Plan to 2030, we are creating a new kind of health care - defined not by illness, but by the health and well-being of people and communities. 

Position Summary:

This position will be responsible for providing administrative support to both Structural Heart & Cardiac Triage Offices. The qualified candidate will have exceptional organizational skills, ability to work independently and maintain effective working relationships with internal and external partners. This position will perform the clerical duties associated with this department including booking appointments, managing referrals, filing, telephone, reception and will assist with the collection and compilation of statistical data. Duties also include maintaining and updating databases, creating & updating Cardiac Surgery and Structural Heart Team documents, working with doctor's offices, referring units and regional hospitals to provide information needed pre and post procedure, and providing information to the physicians, Cardiac surgery operating room, and Cath Lab, including schedules, pertinent patient information required for the patient chart.

.

Job Description:

• Collect, input, and verify procedural data into CorHealth database.

• Book procedural appointments.

• Prepare patients' charts and study CDs as needed.

• Communications with Regional referring hospitals, patient units and Dr. Offices.

• Schedule pre/post clinic appointments, diagnostic tests.

• Create professional business letters, memos, and reports.

• Schedule and organize meetings (book meeting space, assemble and distribute agendas and take minutes).

• Assist, compile, tabulate, and submit statistical reports.

• Maintain and process departmental staff time sheets/attendance and enter payroll.

• Orders office and clinical supplies for program.

• Other duties as required.

Qualifications:

• Graduate of a recognized Medical Secretarial program or equivalent experience

• Minimum 5 years of secretarial experience at a senior level in a cardiac health care environment required

• CorHealth database experience preferred

• Typing speed of 60 wpm

• Excellent knowledge of medical terminology

• Strong working knowledge of Microsoft applications including Outlook, Word, Excel and PowerPoint and EPIC

• Excellent verbal and written communication and interpersonal skills

• Strong organizational and effective time management skills combined with the ability to prioritize tasks to meet the high demands and timelines of day-to-day operations

• High accuracy and attention to detail when performing a wide variety of tasks

• Demonstrates a high degree of initiative and self-direction

• Ability to work in a team environment

• Experience working with hospital and community stakeholders

• Satisfactory attendance and performance record required

To pursue this career opportunity, please visit our website: www.trilliumhealthpartners.ca

Internal Candidates who believe they possess the necessary qualifications and experience for this position and who have been in their current position for at least six (6) months are encouraged to apply.

Candidates are selected on the basis of their skill, ability, experience and qualifications.

Where these factors are relatively equal seniority shall govern providing the successful applicant.

Trillium Health Partners’ (THP) is an equal opportunity employer who values the importance of antiracism work and is committed to integrating antiracism, diversity, equity and inclusion best practices throughout THP operations, policies and culture. Therefore, we ask that even if you do not see yourself fully reflected in every job requirement listed on this posting, we still encourage you to reach out and apply. Research has shown that candidates from underrepresented groups often only apply when they feel 100% qualified. We encourage all applicants who are members of groups that have been marginalized on any grounds enumerated under the Ontario Human Rights Code based on race, gender identity or expression, sex, sexual orientation, disability, political belief, religion, marital or family status, age, and/or status as a First Nations, Métis or Inuk/Inuit person to consider this opportunity.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities.  If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Trillium Health Partners is identified under the French Language Services Act.

“Our organization may use automated tools, including artificial intelligence (AI) or algorithm-assisted systems, to support the initial review of applications. These tools are used only to assist our recruiters and hiring managers; all hiring decisions include meaningful human involvement and final review.”

We thank all those who apply but only those selected for further consideration will be contacted.