Accounting and Administrative Coordinator

The Opportunity:

This opportunity is well suited to a detail-oriented professional who can exercise sound judgment, communicate clearly and remain composed in a fast-paced environment. You will contribute to reliable and consistent service by managing competing priorities, protecting confidential information and applying legislation, policies and procedures. The role involves regular contact with individuals who may be frustrated, confrontational or hostile; therefore, you must be able to respond calmly and respectfully, maintain appropriate boundaries and use effective de-escalation skills while working within your authority.

• Balance daily payment activity, prepare bank deposits, reconcile financial records, and complete authorized refunds and account adjustments.
• Open and sort incoming mail, determine the intended allocation of each remittance, and apply mailed payments to the correct fine accounts.
• Download and validate electronic payment files, correct file exceptions, and upload transactions to CJIMS.
• Maintain accurate Summary Offence Ticket and other fine account information by entering. updating and retrieving data using the Criminal Justice Information Management System (CJIMS).
• Respond to inquiries and liaise with the public, police agencies, court offices and government partners to exchange accurate information, resolve fine-related matters, and support the collection and enforcement of unpaid fines.
• Prepare clear and accurate correspondence, reports and supporting documentation, and provide responsive administrative support for fine collection, account management and enforcement activities.
• Maintain accurate electronic and paper records in accordance with Government of Saskatchewan records management requirements.
• Analyze financial and ticket information, investigate and resolve discrepancies, and ensure corrective actions comply with applicable legislation, policies and procedures.
• Process plea submissions, ensure all required documentation is complete and accurate, and forward matters to the appropriate court for further action.

Job Capabilities:

As a public servant, we are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.

Technical Knowledge and Skills:  

• A post-secondary diploma or certificate in office administration, and relevant experience, or an equivalent combination of education and experience.
• Knowledge of Summary Offence Tickets, court-ordered fines and processes, and court structures, with the ability to interpret and apply related acts, legislation, regulations, policies and procedures in support of fine collection and enforcement.
• Basic mathematical, accounting, and financial principles, including cash handling, payment processing, bank deposits, fine calculations, adjustments, refunds and daily reconciliations.
• Computer applications including Microsoft Word, Excel, Outlook, databases and other electronic systems to accurately manage and transmit information.
• General office administration, including preparing and proofreading correspondence, serving clients and stakeholders, responding to high volumes of phone and email inquiries or complaints, processing payments, handling mail, and maintaining filing systems.
• Effective communication and positive interpersonal skills.
• Strong analytical and data-review skills to identify discrepancies and produce thorough, accurate and detail-oriented work.
   

Job Skills:

• Communication (Level B)  
• Critical Thinking (Level A)  
• Digital Skills (Level A)  
• Interacting with Others (Level A)  
• Navigating Ambiguity (Level A)  
• Managing Self (Level A)  
• Health, Safety and Wellness (Level A)  
• Data Literacy (Level A)  
• Influence (Level A)
• Political and Organizational Awareness (Level A)
• Managing Organizational Resources (Level B)  
   

Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here. 

 

What We Offer:

• Dynamic and challenging work for talented individuals.
• Training and support.
• Comprehensive benefits package including pension, dental and health, disability, etc.
• Vacation, earned days off (EDO) and other types of leave.
• Career growth, development and advancement opportunities.

• Flexible work arrangements where operationally feasible.

• Inclusive work environments.
  
   

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.