Human Resources Administrative Specialist

Salary: $19.30 - $23.32 Hourly (GS.06N)
 

Work Hours: Monday – Friday, 8:00 A.M. – 4:30 P.M. (EST)
*Hours may vary due to work assignments or projects.*
 

Work Location: City Hall, 101 East 11th Street
 

FLSA Status: This is a Non-Exempt position.
 

Department:  Human Resources

CLASSIFICATION SUMMARY:
Incumbents in this classification perform human resources administrative functions for all divisions within the Department of Human Resources. Duties include preparing documents and reports for purchasing, budgeting, accounts payable/receivable, and payroll.  Will also assist departmental staff with special projects. Work is performed under limited supervision.

SERIES LEVEL: 
The Human Resources Administrative Specialist is a stand-alone position.

ESSENTIAL FUNCTIONS: 

(The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.)

Provides specialized and confidential support to Human Resources areas of Benefits, Talent Acquisition, Training & Development, Employee Relations, and Compensation by preparing reports, forms, performing audits, developing filing systems or tracking systems of confidential records, and researching data. and creating processes.     

Creates a variety of written business documents which may include reports, memos, notices, forms, contracts, ordinances, resolutions, bids, work orders, notices, certificates, schedules, meeting agendas and minutes and/or other related materials.   

Participates in developing, preparing, and tracking a variety of fiscal documents and information which may include processing payments, preparing purchase orders and requisitions, receiving, collecting, and/or other related items.   

Maintains appropriate inventory levels within assigned area of responsibility. Requisitions supplies to ensure availability in support of efficient departmental operations.   

Assists in the analysis of financial records and provides information for budgeting processes; prepares reports; creates and maintains related spreadsheets and reports for tracking budget activities.     

Receives, researches, evaluates, and inputs payroll changes into applicable computer system based on information contained on a variety of forms; identifies erroneous information and contacts appropriate individual(s) to obtain correct information; forwards forms to applicable internal departments.   

Responds to requests for information from employees and/or the general public over the phone, in person, and via e-mail regarding a variety of human resources programs, job opportunities, and/or other related information.   

Reviews a variety of documents and information to ensure compliance with applicable federal, state, and local laws, rules, and regulations.   

Prepares, processes, and maintains a variety of human resources records, documents, files, logs, applicants, compensation calculations and changes, benefits and status changes, and/or other related human resources information.  

Must meet regular attendance requirements.

Must be able to maintain good interpersonal relationships with staff, co-workers, managers, and citizens.

Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner.

Performs other duties as assigned. 

DEPARTMENT SPECIFIC DUTIES (if any): 
None

MINIMUM QUALIFICATIONS:
High School Diploma or GED and four (4) years of responsible administrative experience that demonstrates proficiency with a variety of current office technologies, to include Microsoft Word, PowerPoint, and Excel; or any combination of equivalent experience and education. Bachelor's Degree in Human Resources Management, Business Administration, or Public Administration is preferred.

LICENSING AND CERTIFICATIONS:
Valid Driver’s License

KNOWLEDGE AND SKILLS:
Knowledge of administrative support principles and practices; knowledge of human resource services; customer service principles; recordkeeping principles and practices; modern office practices; mathematical or basic accounting concepts; automated human resources information systems; and applicable federal, state, and local laws, rules, and regulations related to assigned area of responsibility. Demonstrated capacity to analyze information and produce detailed reports; strong problem-solving capabilities and process management skills; acute attention to detail with the ability to thrive in a fast-paced office setting; excellent organizational and interpersonal communication abilities; and a strong commitment to performing duties accurately and promptly; or an equivalent combination of education, training, and experience that demonstrates the ability to successfully execute the essential functions of the position.

Skill in prioritizing work; preparing reports; compiling and analyzing data and information; using a computer and related software applications such as Excel; providing customer service; maintaining a variety of records and logs; handling sensitive and confidential issues; performing mathematical calculations; handling multiple tasks simultaneously; facilitating and conducting presentations; applying applicable federal, state, and local laws, rules, and regulations; verifying a variety of human resources data and information; and communication and interpersonal skills as applied to interaction with coworkers, supervisor, and the general public, sufficient to exchange or convey information and to receive work direction.

PHYSICAL DEMANDS:
Positions in this class typically require fingering, grasping, talking, hearing, seeing, and repetitive motions.

WORK ENVIRONMENT:
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

SPECIAL REQUIREMENTS:
Safety Sensitive: NO
Child Sensitive: NO
Dept of Transportation (CDL): NO

SUPPLEMENTAL INFORMATION:
This position requires pre-employment screening(s) that include: background check.

The City of Chattanooga, Tennessee, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the employer.

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KNV 11/03/2026