The Accounts Payable Specialist is responsible for compiling and maintaining accounts payable records.

Essential Duties/Responsibilities

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Responsible for the day-to-day processing and reconciliation of invoices into the accounts payable system across all business units.
Verifies and approves all invoices for payment. Ensures compliance with corporate approval levels and authorities.
Ensures accurate data entry and consistent General Ledger account assignments.
Prepares, audits and runs payments for check, ACH and wire transactions within JDE and external banking systems.
Creates and maintains accounts payable payment calendar. Communicates to both internal and external customers.
Assists in maintaining Supplier Master/Address Book in JDE system (addresses, name changes, banking information, etc.)
Processes employee expense reports via Concur application.
Analyzes Supplier accounts when appropriate, assists in maximizing payment terms and negotiates extended terms with Suppliers when necessary.
Reconciles Supplier account statements and issues as they arise.
Answers all internal and external accounts payable inquires and issues.
Assists in monthly closings (reports, accruals, etc.)
Prepares and submits year end 1099's.
Maintains W-9 forms for all Supplier's.
Processes Supplier Credit Applications.
Performs office clerical duties such as filing, copying, scanning, faxing, FedEx shipments and mail distribution.
Other duties as assigned

Minimum Qualifications

Associate's degree in accounting, finance or related field with relevant work experience

Preferred Qualifications

3+ years of general accounting experience.
Proficient in Microsoft Word, Excel and outlook.
JDE experience is preferred.
Organized, exceptional time management and communication skills (written and oral).
Understands importance of confidentiality and integrity

Working Conditions and Physical Demands

Occasional travel to off-site locations is required.
Requires prolonged sitting and movement throughout office/work locations, as well as occasional use of computers and office equipment.
Must occasionally stoop, kneel, crouch, crawl, and climb or balance.
Must be able to communicate effectively.
Requires the ability to frequently lift and/or move up to 10lbs.

Accounts Payable Specialist