Part-Time Bookkeeper / Accounting Assistant

Part-Time Bookkeeper / Accounting Assistant

Pay: $20 per hour

Location: Manalapan NJ

Schedule: 10 hours per week, Wednesdays and Fridays in-office only. Potential to expand hours to 15 per week based on performance.

About the Role
We’re seeking a PT Mid-level Bookkeeper / Accounting Assistant to support bookkeeping for three corporations with frequent inter-company transactions. This position is ideal for someone with foundational bookkeeping knowledge, hands-on QuickBooks Online experience, and an interest in growing their accounting skills and supporting the transition from cost accounting to Accrual accounting.

Responsibilities

• Accurately record expenses, charges, invoices, and payments in QuickBooks Online.

• Contact vendors to request statements and invoices and resolve discrepancies.

• Cross-reference transactions with supporting documents, vendor statements, and account records to ensure accuracy and completeness.

• Review the P&L statement and balance sheet to identify duplicate entries, missing transactions, and categorization errors.

• Categorize expenses to the appropriate general ledger accounts and classes.

• Maintain accounts payable records and coordinate payment schedules with cash flow needs.

• Record and reconcile inter-company transactions across three corporations.

• Help generate reports, consolidate data, and streamline workflows using AI tools, with appropriate review for accuracy and confidentiality.

• Identify upcoming expenses and support expense planning.

Qualifications

• Some hands-on experience with QuickBooks Online is required.

• Basic bookkeeping knowledge, including data entry, P&L with classes, and reconciliations.

• Comfort communicating with vendors by phone and following up on outstanding requests.

• Strong attention to detail, receipt organization, and follow-through.

• Ability to manage records across multiple companies.

• Willingness to learn, or existing proficiency with, AI tools for reporting and workflow improvements.

• Availability to work in office on Wednesdays and Fridays, totaling 10 hours per week.

General ledger experience and familiarity with inter-company transactions are helpful but not required. A proactive approach to expense planning is a plus.