Accounts Payable Specialist

MCS is seeking a skilled accounts payable specialist to provide financial, administrative and clerical services and to ensure accuracy and efficiency of operations. Performs a variety of accounting and bookkeeping duties according to established policies and procedures. Maintains contact with attorneys, staff, vendors and clients and observes confidentiality of client and firm matters.

Responsibilities

• Keep track and process accounts and incoming payments in compliance with financial policies and procedures
• Perform day to day financial transactions including verifying, classifying, computing, posting and recording accounts receivable data
• Prepare bills, invoices and bank deposits
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Verify discrepancies by and resolve clients’ billing issues
• Facilitate swift payment of invoices due to the organization by sending bill reminders and contacting clients with outstanding accounts
• Generate financial statements and reports detailing accounts receivable status
• Researches cash receipts, coding and posting of receipts.
• Oversees client trust accounts, accounts receivable write-offs and payment reversals.
• Develops automated spreadsheets.
• Organizes and maintains up to date financial records.
• Provides monthly financial and management reports.
• Maintains telephone and personal contact with attorneys, staff and vendors on receivable matters as directed by manager.
• Reads, uses and is familiar with computer systems manuals and procedures, maintains and updates procedural manuals as needed.
• Assists in financial management and analysis, as requested.
• Organizes and maintains retention files for required period of time.

Requirements

• High School Diploma or GED equivalent required, college level accounting classes or Accounting Degree preferred.
• Federal/Government Accounting experience preferred
• 4-6 years hands-on Accounting experience.
• Basic computer skills and word processing.
• Some experience with spreadsheets and automated accounting systems
• Ability to work independently, self-starter, energetic
• Flexibility to adapt to all situations and work varied hours.
• Ability to perform at high levels in a fast paced ever-changing work environment
• Timberline Experience Preferred

We are proud to be an equal opportunity employer and encourage minorities, women, protected veterans and disabled individuals to apply. We maintain a drug-free workplace and perform pre-employment substance abuse testing to include background checks.