Accounts Payable Specialist

The Accounts Payable Specialist is responsible for performing a variety of accounts payable and administrative duties as assigned; including, but not limited to invoice processing, three-way matching, vendor payment processing, AP aging and account reconciliations, and 1099 compliance.

Essential Job Duties and Responsibilities:     

• Invoice Processing: Receive, review, and process vendor invoices for accuracy, proper approval, and coding to the correct GL accounts
• Payment Processing: Prepare and execute vendor payments via check, ACH, or wire, ensuring payments are made accurately and on schedule
• Vendor Management: Communicate with vendors to resolve invoice discrepancies, payment inquiries, and account statement reconciliations
• Three-Way Matching: Match invoices to purchase orders and receiving documents to verify accuracy prior to payment
• Expense Coding: Ensure expenses are coded to the appropriate cost centers, departments, or GL accounts in accordance with company policy
• AP Aging and Reconciliation: Maintain the AP aging report and reconcile vendor statements and the AP subledger to the general ledger
• Data Entry: Enter invoices and payment information accurately into the accounting/ERP system
• Month-End Support: Assist with month-end close by ensuring all invoices are processed, and accruals are identified for unpaid expenses.
• Documentation and Filing: Maintain organized records of invoices, payments, and supporting documentation for audit purposes
• 1099 Compliance: Track vendor information and ensure proper documentation (W-9s) is on file for 1099 reporting purposes
• Process Support: Support ongoing AP process improvements and assist with backlog resolution or system transitions as needed

• Associate’s degree in accounting, business, or finance and 3-5 years’ minimum AP and general accounting experience required. Bachelor’s degree and Vehicle dealership experience preferred.
• Strong written and verbal communication skills
• Excellent organizational and time-management abilities
• Attention to detail and accuracy in documentation
• Ability to multitask and prioritize in a busy service environment
• Basic knowledge of automotive or commercial vehicle repair terminology preferred
• Proficiency with dealership management systems and basic computer applications

Pay Range: $20 – 30 per hour