Accounts Payable Specialist

Job Summary

The Accounts Payable Specialist position is responsible for a variety of duties, primarily to maintain and update financial records. This position also assumes some purchasing responsibilities. This role involves preparing financial reports, verify and post details about business transactions, process vendor payments, complete bank reconciliations, generate entries for interest expense accruals and other miscellaneous tasks related to general accounting.

• This is an in-office position located in Orlando, FL.

Responsibilities/Duties/Functions/Tasks

1. Responsible for all aspects of the accounts payable process: setup and maintain vendor records, review invoices for completeness/accuracy, code and post invoices in a timely manner, gain and document budget holder approval, and request invoice revisions from vendors to complete processing.
2. Process standard vendor payments on a weekly basis, schedule and process electronic vendor payments, review cash disbursement activity for accuracy and process transactions in a timely manner.
3. Audit and process employee expense reports daily, review and resolve employee requests related to expense report entry and processing, review expense commitments for accuracy each month-end.
4. Reconcile bank account statements and the open accounts payable subledger to the general ledger balances at month-end.
5. Review and interpret various reports/records of purchasing commitments and receipts for accuracy and report to management expected cash disbursements on weekly/monthly basis.
6. Maintain accurate files in accordance with company and regulatory requirements to meet all audit requirements.
7. Update any necessary accounts payable, expense reimbursement or credit card related processes and procedures.
8. Analyze any other accounting related issues and provide appropriate action plans.

 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for the job. Duties, responsibilities, and activities may change at any time with or without notice.
 

Qualifications

Minimum Requirements

• • Completion of a full course of study in an accredited college or university leading to a Bachelor’s or higher degree. Substitutions: Four (4) years of professional experience can be substituted for two (2) years of the educational requirements.

 

Essential Soft Skill Requirements

• • Excellent written and spoken communication skills for documentation, intra-team, and interdisciplinary communication.
  • Natural proficiency with math with an aptitude for learning new systems.
  • Strong organizational skills, time-management skills, and ability to work in a fast-paced environment with multiple priorities.
  • Knowledge of government contracting, and compliance regulations is a plus.

 

Essential Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; sit; walk; use hands to finger, handle or feel; and reach with hands and arms.
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

This is a largely sedentary role; however, some filing is required, which would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
 

Equipment/Software/Tools Used

• • Computer, phone, photocopiers, filing cabinets.
  • Basic computer operating system (Windows)
  • Microsoft Office Application (Excel, Word, PowerPoint, SharePoint)
  • Deltek Costpoint
  • Knowledge of government contracting, and compliance regulations is a plus.