Summary:
This position is responsible for the strategic oversight and operational management of the organization’s full-cycle payroll function across the Armed Services YMCA enterprise. This role serves as a subject matter expert for payroll compliance, systems, and process improvement, ensuring accurate, timely, and compliant payroll delivery. This position requires expertise in ADP Workforce Now, multi-state payroll regulations, and retirement plan administration.

Essential Duties & Responsibilities:

Oversee end-to-end payroll processing for all full-time, part-time, and seasonal employees
Ensure accurate calculation and processing of wages, salaries, overtime, bonuses, and other compensation components
Have in-depth knowledge of federal and multi-state payroll tax laws, wage and hour regulations, and garnishment processing
Review and approve payroll registers, exception reports, and reconciliations prior to final submission
Manage off-cycle payroll runs, manual checks, and adjustment processing as needed
Maintain payroll calendars and coordinate with HR to meet all deadlines
Maintain current knowledge of federal, state, and local payroll tax laws, regulations, and filing requirements across all operating jurisdictions
Manage state tax registrations and accounts for new and existing states
Ensure timely and accurate filing of all payroll tax returns
Monitor regulatory changes and proactively implement updates to payroll processes and systems
Serve as the primary system administrator for ADP Workforce Now
Configure and maintain payroll earnings codes, deduction codes, tax setups, pay groups and workflow rules within the platform
Collaborate with ADP Support and internal teams to troubleshoot system issues
Develop and maintain custom reports, dashboards, and data exports to support Finance, HR, and executive leadership
Lead system audits to ensure data integrity across payroll and retirement modules
Oversee payroll integration with the 403(b)-retirement plan platform, ensuring accurate contribution processing and timely remittances
Reconcile retirement plan contributions monthly and resolve discrepancies with third-party administrators
Develop and maintain internal controls to safeguard payroll data and ensure compliance
Prepare and present payroll analytics for senior leadership
Manage internal and external payroll audits, providing documentation and responses to auditor inquiries
Conduct periodic self-audits of payroll processes to identify and remediate risks proactively
Ensure data privacy and security protocols are maintained in accordance with company policy and applicable regulations
Act as primary point of contact with third party vendors supporting the payroll function, driving for consistency and quality in service delivery.

Education and Experience:

Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field and 5-7 years of progressive payroll experience with 2 years of demonstrated work experience OR equivalent combination of education and experience
Proficiency in ADP WFN required
Demonstrated experience managing multi-state payroll for a workforce of 500+ employees required (California and Alaska experience a plus).
Hands-on experience with 401(k)/403(b) plan administration and payroll-benefits integration highly preferred.
Payroll Certification of Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) highly preferred
Prior non-profit experience highly preferred.
Exposure to successfully HRIS or payroll system transitions from planning through go-live a plus.
Prior exposure to compensation analysis/classification a plus.

Skills and Abilities:

Ability to multi-task and prioritize assignments in a fast-paced, deadline-driven environment
Strong Microsoft Excel skills
Familiarity with GL integration and payroll account reconciliation
Experience with payroll-related data security and system audit trails
Strong work ethic, professionalism, and discretion
Detail oriented and accurate with sound critical analysis and decision-making skills
Excellent interpersonal communication skills, including strong negation skills to collaborate with and influence others, and work effectively with diverse internal and external constituencies of various organizational levels

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Standard office environment with remote/hybrid flexibility
Extended hours required during payroll processing periods

Travel:
Minimal travel required (<5%)

National Payroll Manager

Skills mentioned

About the role