AP / Accounting Specialist

Position Title:    AP / Accounting Specialist

Supervisor:         CFO

FLSA Status:       Non-Exempt

Mission:

To provide our patients and community the most innovative and breakthrough treatment options to improve overall health and wellness.

Values:               

               Innovation

               Integrity

               Patient Experience

               Teamwork

Job Summary:

The AP/Accounting Specialist will be actively involved in accounting functions related to day-to-day accounts payable and cash application, as well as other projects as needed in the accounting department.  Reporting directly to the CFO, the AP/Accounting Specialist is responsible for a variety of accounting duties including, but not limited to:

• Review all vendor invoices for appropriate coding, documentation, and approval to ensure accurate and timely payment. Maintain accurate vendor files and information, including contracts, payment terms and conditions, and remittance information.
• Process incoming payments for multiple entities via check and ACH and upload journal entries into accounting system.
• Evaluate existing accounts payable processes and recommend improvements to streamline operations, reduce errors, and improve efficiency. Contribute ideas to innovate workflows and reporting.
• Issue patient refunds, as requested by billing manager.
• Manage petty cash for multiple locations.
• Open and distribute mail to appropriate departments.
• Download daily bank activity and provide reports to billing teams.
• Complete full-cycle AP processing, including weekly check/ACH run.
• Ensure proper accruals for vendor invoices and close AP timely during month-end.
• Follow-up with vendors on outstanding invoices for open PO’s.
• Process payments on company credit card, match invoices/receipts, and record transactions.
• Process annual 1099’s and unclaimed property reporting.
• Create journal entries and assist with month-end close, as needed.
• Provide weekly and monthly deposit and credit card reports to billing teams.
• Other duties as assigned.

Supervisory Responsibility:

This position has no supervisory responsibilities.

Qualifications:

• Associate’s degree in Accounting, Finance, or related field preferred; equivalent combination of education and relevant work experience will be considered.
• Minimum of 2 years of accounts payable experience preferred.
• Proficiency with accounting software and Microsoft Office applications, particularly Excel, required.
• Prior healthcare industry experience preferred.
• Experience supporting accounts payable functions within a multi-entity organization preferred.

Skills & Abilities:

• High attention to detail and strong organizational skills.
• Ability to manage multiple priorities and deadlines.
• Strong experience reviewing and analyzing financial data with a high level of accuracy.
• Excellent verbal and written communication skills.
• Problem-solving skills and ability to work under pressure for month-end deliverables.

Work Environment:

While performing the duties of this job, the employee regularly works in an office setting.  This position is 100% in-office due to the nature of the responsibilities. This is not a remote role!

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

While performing the duties of this job, the employee is occasionally required to walk; sit; use hands to grasp or handle objects, tools, or controls; reach with hands and arms; stoop, kneel, or crouch; talk or hear. The employee must occasionally lift or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Compensation & Work Schedule:

• Full-Time: 40 hours/week.
• Non-Exempt.
• Day Shift: Monday - Friday.
• No evenings or weekends.
• A competitive benefits package including medical, dental, vision, life, and disability insurance, 401(k), PTO time, paid holidays, and HSA plan is offered.