Accounting Assistant - no recruiters or staffing agencies

At Pathways for Children, we nurture young children and support families impacted by economic and social inequity through programs that educate, enrich, empower, and motivate. Every role within our organization contributes to advancing this mission, and we are seeking a mission-aligned part-time Accounting Assistant to join our team in Gloucester. 

The Accounting Assistant will be responsible for processing biweekly payroll and weekly accounts payable, while providing support for billing, credit card and purchasing activities, vendor management, and other general accounting functions in support of the strategic mission of the organization.  

20 Hours per week  

Location:  Gloucester, MA  

Rate:   $24 - $30 

What Will You Do? 

• Process biweekly payroll using payroll vendor software and upload 401(k) contributions each pay period. 

• Maintain employee payroll information, including changes to deductions, hours, leave, and pay rates. 

• Communicate with HR, department managers, and employees regarding payroll questions, hours, ETO, and pay rates. Track PFML leaves. 

• Review and code vendor invoices, obtain required approvals, and process weekly accounts payable. 

• Administer corporate credit cards, including tracking usage, collecting supporting documentation, and reconciling transactions. 

• Coordinate Amazon purchases, assist managers with purchasing procedures, and reconcile purchases to credit card statements. 

• Prepare monthly childcare billings to the Department of Early Education and Care (EEC) based on program enrollment. 

• Process parent fee billings for full-day programs in accordance with EEC requirements and follow up on outstanding balances. 

• Prepare vendor billings as needed, including meal invoices to public schools. 

Required Education and Experience:  

• Associate’s degree in accounting or related field preferred.  

• Five years accounting and / or payroll experience; non-profit experience a plus.   

• Possess excellent computer skills including excel spreadsheet knowledge, payroll and accounting software experience. 

Pathways for Children provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

We are not accepting unsolicited resumes from third-party recruiters or staffing agencies