Accounts Payable Specialist

Job Description:

Allegria Nursing & Rehabilitation Center of Port Jefferson is a resident-centered skilled nursing facility dedicated to delivering high-quality care with compassion and integrity. We understand that strong financial operations directly support our ability to provide exceptional resident care, and we’re seeking a seasoned Accounts Payable Specialist to support our growing team. 

Our Accounts Payable Specialist will be responsible for managing the accounts payable process for two (2) skilled nursing facilities, in Nassau & Suffolk County, ensuring timely and accurate payments, maintaining strong vendor relationships, and supporting facility leadership with critical financial information. The ideal candidate will have 5+ years of AP experience, be an expert in Microsoft Excel, possess QuickBooks proficiency, and excel in delivering customer service in a fast-paced, multi-location environment.

Responsibilities:

• Oversee day-to-day accounts payable functions for both facilities in Nassau and Suffolk Counties
• Review, code, and enter high volumes of invoices accurately and efficiently
• Match invoices to purchase orders and delivery receipts; ensure timely approvals and payments
• Reconcile vendor statements, research and resolve account discrepancies
• Maintain organized digital and physical vendor records across both sites
• Provide professional, prompt communication with vendors and internal departments
• Create and maintain Excel spreadsheets for invoice tracking, reconciliation, and reporting
• Assist with month-end closing, accruals, and audit preparation
• Provide professional, prompt communication with vendors and internal departments
• Collaborate closely with finance, purchasing, and administrative teams

Requirements/Qualifications:

• Minimum 5 years of accounts payable experience, preferably in healthcare or long-term care
• Expert with QuickBooks and Microsoft Office (especially Excel and Outlook)
• Strong customer service orientation with the ability to communicate clearly and professionally
• Ability to thrive in a fast-paced environment and manage multiple priorities effectively
• Strong problem-solving and time-management skills, as well as High level of accuracy and attention to detail
• Reliable transportation for travel between facilities
• Professional demeanor and ability to handle confidential information
• Familiarity with group purchasing organizations (GPOs) and healthcare vendors
• Understanding of Medicaid/Medicare compliance and reimbursement processes

• Experience

• Minimum of 5 years working in Accounts Payable

Benefits/Perks:

• Medical
• Dental
• Vision
• Retirement Savings

Location:

Port Jefferson Station, NY