Accounting Clerk

CAMPUS AUXILIARY SERVICES AT SUNY GENESEO

 Accounting Clerk

Our people are the lifeline of the organization. We are committed to continuously developing our employees in an environment of trust and integrity. We strive to cultivate a culture that produces inclusivity, passion, celebration of accomplishments and strong communication. As a teammate in our culinary and dining services, operations or administration teams, you will have the opportunity to utilize skills in the areas of exceptional customer service, team collaboration, adaptability and determination. As one of our teammates, you not only have the opportunity to serve others and immerse yourself in the organization – you get paid to make a true difference!

OUR MISSION:

We provide essential services that positively impact campus life and all who engage in our community, including students, faculty, staff, guests, and friends of the college.

OUR VALUES:

Our pursuit of excellence will reinforce SUNY Geneseo's vision of being a distinctive, equity-centered, public honors college by providing quality services and supporting innovative and transformative experiences in an inclusive community.

We Value COMMUNITY

We Embrace ACCEPTANCE

We Pursue SUCCESS 

PURPOSE

The Accounting Clerk is responsible for accounting and clerical tasks related to maintaining and processing accounts payable transactions. The Accounting Clerk assists with monthly and yearly reports and reconciliations as well as maintaining good vendor relationships and accounts. The Accounting Clerk also provides administrative support to the Finance and Accounting team through exceptional teamwork, communication, and  customer focus. This position serves students, faculty and other constituents with a high level of customer service located at the prestigious SUNY Geneseo campus.

 ESSENTIAL FUNCTIONS

• Verifies all vendor invoices for proper documentation, coding, and approval, and ensures accurate entry to prevent late fees or penalties

• Sets up new vendors and maintains vendor information and payment terms

• Maintains all Accounts Payable files including open payables, paid invoices and supporting documentation

• Fosters  positive and collaborative relationships with internal and external contacts by responding to inquiries and or concerns, or special arrangements

• Balances vendor statements against invoices and works directly with vendor to resolve discrepancies

• Accurately reports on monthly card sales for on campus affiliates/venues 

• Balances CAS credit card statements for proper documentation and coding

• Creates and issues identification cards for students, faculty, staff, and contractors

• Provides front-office  support for the business office by responding to inquiries and helping customers both in person, on the phone and through emails

• Functions as a courier in the absence of regularly scheduled courier

• Provides administrative and operational support to the management team as needed

• Performs other duties as assigned to support individual and organizational goals

SKILLS AND COMPETENCIES

• Excellent communication, interpersonal, and customer service skills

• Professional phone, email, and in-person communication

• Accounts payable and basic accounting knowledge 

• Strong attention to detail, data accuracy, and reconciliation skills

• Problem solving skills and business acumen

• Ability to prioritize tasks based on continual shifting needs

• Proficiency in Microsoft products and various accounting software applications

EDUCATION AND EXPERIENCE

• Associates degree in accounting or related field and one year related experience OR equivalent combination of education and/or experience 

PHYSICAL REQUIREMENTS 

• Extensive computer use

• Continued sitting, standing bend and/or stoop for prolonged periods of time

• Ability to lift up to 25 pounds occasionally

SCOPE AND DIRECTION

• Reports to: Assistant Director of Accounting and Finance

• Direct Reports: This position has no direct reports

• FLSA Status: Non Exempt

• Rate of pay: $20-23/hour

BENEFITS PACKAGE

• Comprehensive health and wellness packages including health, dental, vision, FSA or HSA for full time employees

• Retirement savings with employer match contributions

• Life/Disability insurance

• Generous paid time off

• Paid holidays

• Complimentary dining at our campus restaurants and cafes

• Career growth opportunities

• My Better Benefits discount services

• Tuition reimbursement

In support of the ADA, this job description lists only the responsibilities and qualifications deemed essential to the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Campus Auxiliary Services is an Equal Opportunity Employer. This policy prohibits discrimination on the basis of sex, race, color, religion, creed, national origin, age, marital status, sexual orientation, gender expression and/or identity, disability, genetic predisposition, veteran status or status as a member of any other protected group or activity.