Accounting Specialist

We are looking for an experienced, hands-on Accounting Specialist to take ownership of our day-to-day accounts payable, accounts receivable and operational accounting activities across multiple entities. 

This is a highly operational role suited to someone who enjoys the details of accounting, takes pride in keeping financial records accurate and organized, and is comfortable independently managing the full AP and AR cycle.

Reporting to the Controller, you will be responsible for vendor payments, customer invoicing, collections, bank reconciliations and supporting general accounting activities. You will also work closely with the Senior Accountant to ensure a smooth month-end close process and maintain efficient accounting operations. 

Key Responsibilities

Accounts Payable

• Own the end-to-end AP process, from invoice receipt and coding through approvals, payment processing and reconciliation
• Manage the shared accounting inbox, respond to vendor queries and resolve invoice and payment discrepancies
• Prepare and execute semi-monthly vendor payment runs through Float and banking platforms
• Review employee expense submissions and prepare reimbursement summaries for payroll processing
• Monitor outstanding payables and proactively manage upcoming payment obligations

Accounts Receivable

• Own the end-to-end accounts receivable process, including customer invoicing, payment tracking, collections and reconciliations
• Maintain accurate customer billing records and ensure invoices are issued in accordance with contractual terms and billing schedules
• Manage customer billing portals and related admin requirements
• Monitor AR aging and proactively follow up on overdue invoices to support timely collections
• Investigate and resolve billing discrepancies, payment issues and outstanding customer balances

General Accounting & Compliance

• Perform daily bank reconciliations across multiple entities and investigate outstanding transactions
• Prepare and file sales tax returns
• Support month-end close activities, including AP, AR reconciliations
• Identify opportunities to improve and automate AP/AR workflows to reduce manual processing
• Assist with audit requests and other general accounting tasks as needed

Qualifications & Experience

• Minimum of 3 years of hands-on experience in bookkeeping, AP, AR or operational accounting roles
• Demonstrated experience managing both AP and AR processes
• Experience with payment and expense management platforms, such as Float is an asset
• Experience in a multi-entity environment is strongly preferred.
• Familiarly with sales tax compliance (HST, QDT, PST) is an asset
• Strong Excel skills and comfort working with financial data
• Excellent attention to detail, organizational skills and ability to manage recurring deadlines

What we offer:

• Join an early-stage, well-financed company
• Advance Novisto’s purpose of contributing to the sustainability of the economy, environment, and society by empowering companies to make better decisions and disclosures through our ESG data management software
• Contribute your knowledge and insights to increase awareness and knowledge of sustainability 
• Flexible schedules
• Stock option plan 
• Generous health benefits (100% Insurance coverage & access to Dialogue's telemedicine app)
• 4 weeks of vacation
• Stock option plan
• If you prefer to work at the office, we have a beautiful office in Old Montreal, close to downtown and steps away from a metro (subway) station