Technician, Accounts Payable (6 month assignment)

JOB TITLE: Technician, Accounts Payable

POSITION STATUS: Temporary - 6 month assignment

DEPARTMENT: Accounts Payable

LOCATION: Montreal

Don’t miss this opportunity! Submit your application by October 12, 2026 to be considered for this exciting opportunity.

WHAT YOU'LL BE DOING

Technician Accounts Payable is responsible for keeping the system running smoothly by managing cash flow and paying vendors and suppliers in an accurate, efficient, timely manner and compliance with payment deadlines. Responsible to ensure that all payments are made in accordance with the contracts entered in Hotelex by Air Canada Vacations. Responsible for the calculation and analysis of all margins with respect to month end reporting.  The AP specialist will have a daily, ongoing impact on financial transactions, keeping track of payments, on time and on good terms with our valued partners.

KEY RESPONSIBILITIES:

Rigorously review invoices for appropriate documentation prior to payment

Calculate, verify, reconcile and post invoices in the accounting system and proactively perform invoice payments on time as per contracts and payment deadline

Validate and ensure early booking bonus payments are made in a timely manner

Audit and validate all land contracts in order to ensure accuracy of payments

Ensure “Business Partner” payment information is accurate

Ensure charges are correctly distributed to the general ledger

Verify all hotel modifications, all internal program modifications and ensure payments / credits are made accordingly

Verify and adjust payments based on dispatch reports relating to no-shows and canceled bookings

Need to perform weekly analysis and reconciliations of accounts

Analyze all margins and ensure errors are fixed prior to month-end closing

Analyze payments made in previous months to ensure any errors are detected and if necessary, corrections are made and credits taken

Verifies that the correct sales tax rate is charged on applicable invoices

Rigorously work on Month end analysis of all travelled bookings for monthly Product Cost

Responsible for preparing and reconciling the month end report for all GL codes, number of passengers and departure dates and submitting any discrepancies to the accounts receivable dept.

Act as a source person for all suppliers and internal related queries

Reconcile supplier statements to ensure payment accuracy

Make certain that all brochure contributions are recovered in a timely manner

Report of any discrepancies to Supervisors

Responsible for the completion of measurable objectives, as agreed to with the supervisor, that will allow the department to continue to improve both processes and customer service

Handling of daily requests coming in Accounts Payables mailbox

Creating of files and storing of all documents in the mailbox

Handling of groups: Reconciliation, validating payment versus quotes and contracts, month end analysis and finalising the Product Cost

Assist Supervisors, senior financial officers as needed

Support the company in optimizing its financial transactions and systems

Strengthen and grow relationships with vendors and suppliers through timely payment and in responding to their emails in a timely manner

Assist in streamlining and improving the accounts payable process

Exercise integrity and confidentiality in financial regulations

Produce ad hoc analyses and perform any other related tasks requested by superiors

KNOWLEDGE AND SKILLS REQUIRED:

College diploma in accounting or related field

At least two (2) years’ experience in an Accounts Payable department or equivalent.

Perfectly Bilingual (French and English)

Excellent organisational, problem solving and prioritizing skills

General Accounting knowledge

Advance computer skills (Excel, Word, Microsoft office)

Travel Industry knowledge would be an asset

Ability to work under pressure

Ability to work in a team environment, as a contributing member to attain department goal

Demonstrates initiatives and flexibility

Demonstrates judgement

Excellent communication and analytical skills

Ability to work according to priorities and meet deadlines

Ability to manage difficult situations and resolve problems quickly and efficiently

Ability to work independently

Good teamwork skills; to collaborate effectively with team members

Ability to anticipate needs and take initiative